Features

Everything it does

Written out in full, because the parts that matter are the ones nobody advertises — what happens when sixteen fields, four divisions and a 3pm curfew meet each other.

Registration and entry

Online team entry, by division: Open entry, request-and-approve, or invite only.
Team caps and waiting lists: A hard cap that is never exceeded, and a list when it is reached.
Entry fees per division: Different ages, different money.
Card payments through your own Stripe account: Direct charges. We never hold your money.
Or pay you directly: Venmo, PayPal or Cash App, with TournaPilot reconciling that it happened.
Registration questions: Ask what you need to ask; the answers travel with the entry.

Divisions and rules

Game structure per division: Regulation innings, time limit, and how often a field turns over.
Per-inning run caps: With the last inning uncapped if that is how you run it.
Tiered run rules: 15 after 3, 10 after 4, 8 after 5 — as many rungs as you use.
Tiebreakers in your order: And the standings name the one that actually separated two teams.
Minimum game guarantees: Tracked against what the tournament actually owes, not what it planned.
Bulk editing: Six divisions, one set of rules, one press.
Field measurements by age group: Base paths and pitching distance feed the crew’s setup sheet.

Format and pools

A format recommender: It sizes every option against your teams, fields and hours, and says which finishes before your curfew.
Predictive power: How likely each format is to send the best team home with the trophy.
Pools built by strength: Random, but balanced — then drag a team wherever you want it.
Round robin, games-per-team, or bracket only: Whatever shape the event actually is.
Cross-pool play: When the numbers do not divide cleanly.

Scheduling

Field availability by day and hour: Including fields you only have for part of the day.
Which divisions play on which fields: Set it, and the engine works around it when it must.
Minimum rest between a team’s games: And back-to-back games minimised, allowed or preferred.
Divisions kept together: A division on one field where the day allows it.
Championship-preferred fields: The ones nearest the bleachers.
Sleep In: As few teams as possible in the earliest slot.
A hard finish time: The whole day is fitted inside it, bracket included.
Drag-and-drop editing: With the same conflict rules the generator used — not a second opinion.
Locked games: An input to the schedule, never something it can move.
It says why: When a game will not fit, it names the constraint that stopped it.

Brackets

Single and double elimination: Any number of qualifiers, not just powers of two.
Byes to the top seeds: The way every governing body publishes it.
True double or one championship game: Your call.
The if-necessary game: A real game with a real slot from the moment the bracket is built.
Third-place games and consolation rounds: So nobody drives two hours for one game.
Seeded from the standings: Pool winners first, then wildcards by the cascade you set.

Scores and the day itself

Three ways to enter a score: The final score, the score plus innings played, or a full box score.
Inning-by-inning entry: Tab runs down each inning, visitor then home, the way a game is played.
Standings that follow by themselves: Enter a score; the table and the bracket move.
Rain delays: Push everything from now onward back, on one field or all of them.
Called-off games: Recorded, reversible, and never counted toward a game guarantee.
A phone-first tournament-day screen: For the person standing on a field, not sitting at a desk.
Text alerts when a game moves: Shipping before launch — email first, SMS alongside it.
Installable: Save it to your home screen and it opens full screen.

Waivers and paperwork

Waivers signed on a phone: Write the text once. A parent reads it and signs. No printing, no scanning, no handwriting to read.
Send the link however you like: Copy it, push it through your phone’s share sheet into the team group text, or show a QR code at the gate.
A parent needs no account: They tap a link and sign. Anything more is a waiver that does not get signed.
Minors are handled properly: Below the age you set, only a parent or guardian can sign — and an unknown date of birth counts as a minor.
What was signed stays readable: Publishing freezes the wording. Editing makes a new version, and the old text stays exactly as the person who signed it saw it.
Documents you can ask for: Certificates of insurance, medical releases, anything else — per team or per player, with your own instructions.
Approve or send it back: With a reason, so the coach knows what to fix instead of uploading the same file twice.
Held only as long as you need: Every document has a retention period and is deleted when it passes.

Sign-up questions

Ask each player, not each team: T-shirt sizes, dietary needs, anything you need one answer per person for.
Answers you can count: A pick-one question accepts only its own choices, so the totals add up.
How many larges: Counted for you, not left in a spreadsheet for you to count.
Download the lot: A CSV that opens cleanly in Excel, ready for whoever prints the shirts.

A portal for coaches

Teams manage themselves: A coach signs in and keeps their own roster, artwork and paperwork up to date.
Full player records: Number, date of birth, graduation year, bats and throws, positions, height and weight, high school and coach.
Age checks that can actually run: A division’s age limit is compared against real dates of birth, and the roster says who is still missing one.
Submit a roster when it is ready: And the same check-in picture the director sees at the gate — what you still owe, before you drive there.
Coaches, managers and admins: Everyone who runs a team can run it. A player can edit their own details.

Your own look

Your logo and banner: On your public page and every tournament you run.
A crest per team: Beside the team name on schedules, brackets and standings.
Artwork that fits the first time: Every upload tells you the size, the shape and what gets cropped on a phone — and resizes what you give it.

What everybody else sees

A public page per tournament: Schedule, standings and every team entered.
A page per team: Record, next game, and results grouped by tournament.
Tournament discovery: Teams find you by sport, date, state, entry fee and game guarantee.
Players are private: No dates of birth, guardian contacts, phone numbers, documents or signatures. Ever.
Rosters only if you publish them: And a player’s photo appears only where their name already does.

Weighing it against something else? TournaPilot vs iTournament Brackets